Job Description

Executive Assistant to CEO

FLSA: Non- Exempt

Reports To: CEO

Physical Requirements: Normal

Hours of Work: Full-time, 37.5 hours/week-Office Environment Mon-Fri

Pay Range: $20.75- $27.52

Job Summary:

The Executive Assistant to the CEO provides highly skilled and confidential clerical assistance to the Chief Executive Officer. The Executive Assistant acts as key liaison to the Board of Directors.

Job Qualifications:

1. HS Diploma/GED and 7 years of administrative assistant experience OR 2 year degree in Clerical/Administrative Assistant or related field with 5 years of administrative assistant experience or equivalent.

1. Possess excellent word processing, typing and general office skills.
2. Must be able to relate well to the general public and the individuals we support.

4. Working knowledge of personal communication equipment and office equipment

1. Proficient in the use of Microsoft Office (Word, Excel, Outlook, PowerPoint).
2. Excellent communication, and interpersonal, and organization skills.
3. Must be able to read, write and speak the English language.
4. Valid NYS Driver's License that meets agency standards and reliable transportation.

Essential Duties and Responsibilities:

1. Perform all secretarial/administrative work for CEO to include:
1. Place outgoing calls and receive incoming calls
2. Screen, sort and dispense all incoming and outgoing correspondence
3. Coordinate and schedule meetings
4. Provide timely and accurate secretarial/clerical support
2. Arrange and administer travel related activities as needed.
3. Act as liaison and coordinator for Agency Board activities to include:
1. Meetings
2. Minutes and Agendas
3. Schedules
4. Communications
4. Maintain accurate and up-to-date files
5. Act as a resource to CEO in coordinating, scheduling and supporting external activities as assigned.
6. Provide support for agency functions as assigned.

Disclaimer – The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Liberty reserves the right at its sole discretion to amend its policies, programs and/or guidelines, including the contents of this job description, at any time without prior notice. A candidate's rate of pay is based upon a consideration of several factors which may vary based upon the position. These factors may include education, prior work experience, licenses, certifications and labor markets. In addition to your pay, Liberty cares about you and invests in you as a team member, so that you can take care of yourself and your family. Liberty offers eligible team members and their dependents comprehensive health benefits and programs, which may include, medical, dental, vision, life insurance, 401k and more, to help you and your family take care of your whole selves.

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